Able to coordinate daily activities, prioritize inquiries and requests, as well as troubleshoot conflicts
Will work in conjunction with the leader to ensure smooth day-to-day engagements
Provides a bridge for smooth communication between the leader’s office and internal departments
Able to maintain credibility, trust and support with senior management
Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling
Communicate with supervisors while traveling to ensure that they are fully informed of all issues arising
Process and reconcile T&L expense accounts
Print and submit/mail VAT reports, if necessary
Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities
Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity
May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events
Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate
Prepare and distribute minutes to appropriate personnel, on an as needed basis
Maintain filing and records management systems and other office flow procedures which may be confidential
Prepare, track and coordinate mail and shipments for the organization
Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints
Helps support community responsibility events/activities
Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations
Knowledge of point of contacts and tools for all requests
Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary
Maintain office equipment, report any issues or request service to keep equipment operation
Custodian of organization resources
Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders
Helps keep organization charts, phone lists, and birthday lists up to date.
Requirements
High school diploma / GED
Minimum of 5 years’ experience as an administrator, preferably within a large organization
Knowledge of general office management and current computer/office communications technologies
Proficient in Microsoft Software: PowerPoint, Word, Excel and Outlook
Able to run reports in Excel, Access, Business Objects and other data gathering programs
Input and update data into Oracle databases
Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly
Effective time management and organizational skills; able to balance multiple priorities
Able to effectively interact and communicate with senior level management, corporate contacts and external customers
Excellent interpersonal, verbal and written communications including strong grammatical skills
High attention to detail
Able to quickly identify and prioritize goals and uses resources
Able to create solutions and meet deadlines, while considering both strategy and efficiency
Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses.
Tech Stack
Oracle
Benefits
Healthcare benefits include medical, dental, vision, and prescription drug coverage
Access to a Health Coach, a 24/7 nurse-based resource
Access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services
Retirement benefits include the GE Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions
Access to Fidelity resources and planning consultants
Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness