Payroll Specialist – Temporary Assignment

Role Overview

• Processing of bi-weekly payroll; includes entries, reviewing, auditing, and running multiple post payroll reports for US and UK
• Payroll reconciliation against funding
• Processing employee status changes, make-up time forms, meal waivers
• Processing parking stipends; end of month payroll
• Processing deferral changes weekly (employee 401k elections) as well as 401k loans
• Processing annual merit increases and additional payrolls as needed
• Assigning Time Off policies
• Payroll General Ledger (G/L) reconciliation
• Processing garnishments, includes agency responses
• Processing manual checks/banking ACH for terminated employees (final payments)
• Provide OT reports to each division head/upper management
• Reporting union payroll costs to Finance team (Entertainment Partners)
• Registering for wage accounts with states as added to payroll and setting up state and local tax jurisdictions in ADP
• Processing/paying select local taxes that ADP does not handle (quarterly)
• 401k funding
• HSA funding (Health Savings Account)
• Processing domestic and international wires
• Processing vendor wires for A/P; payment manager/manual wires/wire recalls/wire amendments (in communication with A/P as well as Wells Fargo)
• Reporting of daily bank deposits to Finance team
• Reporting of company credit card balances to Finance team
• Monthly benefits billing (Aetna/Kaiser/MetLife); accessing invoices from vendor portals and reconciling each cost per employee and business segments
• Cap labor reporting; updating and verifying rates (pHelix/QuickBase)
• Monthly vacation accrual reconciliation
• Providing documentation and reports for internal and external audits (workers comp/401k/EY)
• Cross-charge billing; reporting wages and employer taxes and 401k match for select employees
• Reviewing ADP credit and debit invoices as received and forwarding to Finance team
• Multiple reports for Management/HR/Finance as needed
• Continuous communication with employees and supervisors; assisting with general inquiries, time off requests, timecard issues and edits
• Proficient with MS Excel (formulas, V-lookup, Pivot tables, etc.)
• Perform ad-hoc duties as assigned

Requirements

• BA in Accounting/Business Administration
• 3–5 years of payroll and general ledger accounting experience
• Knowledge of general accounting principles
• Knowledge of employee labor laws, taxes, relevant legislation, policies and regulations
• Proficient in Microsoft Excel and Outlook
• Proficient in ADP software preferred
• Outstanding organizational and time management skills
• Ability to collect and analyze data efficiently
• Strong attention to detail
• Ability to work in a team-oriented environment
• Ability to work independently
• Demonstrated ability to handle confidential and sensitive information
• Excellent communication and problem-solving skills