Manager, Program Operations

Role Overview

• Lead program budget development, budget management, and expense management and tracking using the UCS budget management system, including reconciling budget records and actual expenses with finance on a regular basis.
• Review and approve program expenditures in the accounts payable system.
• Review and approve program travel and credit expenses in the travel and expense system.
• Lead training and support on budgeting for budget holders and/or approvers.
• Assist program staff with preparing and submitting financial documents and contracts to the Finance team.
• Lead in troubleshooting contracts, purchase records/invoices, and payments, etc., promptly as needed.
• Assist with proactively providing coordination and team management for the programs planning processes.
• In collaboration with People & Culture, assist hiring managers during hiring, orientation, and onboarding processes.
• With the Office operations team, support the coordination of all-program retreats and provide supplementary events, retreats, or other activities, as needed.
• In coordination with the Finance & Administration department teams, proactively and creatively work to streamline and optimize program operations processes and procedures.
• In collaboration with leadership, support effective program operations communication flows (upwards, downwards, and with other programs and departments).
• Provide supervisory leadership to the office operations team.
• Support the DC office Sr. Operations Coordinator with coordinating DC office facility needs, maintenance, security, mail management, etc.
• Manage special projects as needed or as assigned.

Requirements

• Five to seven years of relevant nonprofit financial and budget management.
• Experience with managing staff or consultants.
• Experience developing and managing budgets.
• Handson experience with a budget management system/software (Experience with Martus preferred but not required).
• Self-motivation and attention to detail.
• Excellent communication skills.
• Excellent interpersonal and relationship management skills, including an ability to work both independently and in teams and to interact effectively with a range of people, including professionals who may be experts and/or prominent in their fields.
• Some project management and/or planning skills.
• Demonstrated ability to manage multiple projects for extended periods of time, and to be flexible in responding to fast-changing organizational needs.
• Understanding of, and commitment to, the importance of racial equity to effectively achieve program goals.
• Bachelor’s degree required.

At UCS, comparable training and/or experience can be substituted for degrees when appropriate.

Benefits

• Excellent benefits
• 12% salary differential for CA Residents