Administrative Operations Partner

Role Overview

• Manage complex calendars for designated SLT members, including scheduling, prioritization, and coordination of meetings
• Coordinate recurring leadership meetings, 1:1s, and group sessions, ensuring logistics are prepared in advance
• Prepare and distribute meeting agendas, materials, MS Teams links, room reservations, and follow-up communications
• Draft and send scheduling-related and internal communications on behalf of SLT members
• Track action items and follow up to support workflow clarity and accountability
• Maintain organized documentation systems, shared files, and confidential records
• Coordinate travel arrangements and process expense reports for SLT members
• Serve as the first point of contact for SLT administrative requests and escalate sensitive, high-priority, or ambiguous matters to the Executive Assistant to the CEO
• Oversee day-to-day office operations to ensure a well-maintained, organized, and welcoming environment
• Order and manage office supplies, equipment, and technology accessories
• Coordinate on-site meetings, trainings, and internal events, including logistics, catering, materials, and setup
• Act as the primary on-site liaison for building management, facilities, maintenance, and security
• Coordinate travel, lodging, agendas, and hosting needs for visiting partners, candidates, and team members
• Maintain office documentation, shared calendars, and contact lists
• Identify and implement operational improvements that enhance efficiency and the overall office experience
• Partner closely with SLT members, employees, and cross-functional teams
• Support the EA function by maintaining templates, checklists, and standard operating procedures (SOPs)
• Adhere to established escalation guidelines and leadership support processes

Requirements

• 2–4 years of experience in executive support, administrative operations, office management, or a related role
• Experience supporting senior leaders in a fast-paced environment strongly preferred
• Exceptional organizational and time-management skills with strong attention to detail
• Clear, professional written and verbal communication skills
• Ability to manage competing priorities with discretion and sound judgment
• Proficiency with Microsoft Office (calendar, email, documents); comfort learning new tools
• Professional demeanor with strong interpersonal skills
• Ability to maintain confidentiality and handle sensitive information appropriately.

Benefits

• Competitive salary and benefits package
• 401(k)
• Wellness reimbursement
• Opportunities for professional development and career growth.
• Hybrid work environment promoting work-life balance.