Contract Administrator

Role Overview

• Assists Subcontracts Manager and Prime Contract Manager with subcontractor management.
• Track and manage subcontract deliverables, schedules, and performance metrics.
• Facilitate communication between subcontractors, internal teams, and project stakeholders to resolve issues and maintain positive working relationships.
• Review subcontract’s information following handover from procurement.
• Identifies and minimizes areas of contractual risk.
• Administer subcontractors together with Area Manager, monitor their performance and ensure compliance with subcontract requirements to commercial terms.
• Support the Subcontracts Manager in reviewing Requisitions for Change Orders to confirm compliance with the subcontract.
• Interact with engineering and construction departments to prepare monthly applications for payment both for the corresponding Subcontracts and Change Order measurable pay items/lump sum, provided with backup documents/field survey in accordance with contract terms.
• Close cooperation with the cost control team to track, evaluate and monitor cost per applicable disciplines.
• Preparation of monthly costs/quantities accruals and forecast monthly incurred costs.
• Assist the Subcontracts Manager in conducting subcontract final account review and process back charges, including contractor requests for release of hold back and final payment, ensuring all documentation is received, and deficiencies are addressed.
• General contract administration.
• Any other duties and responsibilities as maybe assigned to him from time to time by the Subcontracts Manager and/or Prime Contract Manager.

Requirements

• Minimum 5 years of relevant experience with major subcontractors in roles dealing with management of forecasts and accruals, cost management and mitigation, claims and variations, negotiation and settlement of disputes with contractors.
• Familiarity with project delivery models such as Design-Build, P3, etc.
• International major contractors experience in joint venture environments preferred.
• Experience operating at a Commercial Department of a major project.
• Experience managing packages worth $10 million or more.
• Degree in Quantity Surveying, Engineering, or equivalent work experience.
• Must be legally eligible to work in Canada.
• Excellent oral and written communication skills.
• Ability to successfully administer multiple complex contracts at the same time.
• Good hands-on technical, communication, organizational, supervisory and planning skills.
• Working knowledge of contract language and legal requirements of contracts.
• Expertise in documentation organization.
• Excellent people, leadership and organizational skills.
• Expert numerical competence and spreadsheet aptitude.
• Advanced understanding of contractual, commercial, financial and Project controls.

Benefits

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.