Payroll, Accounts Payable Specialist

Role Overview

• Process bi-weekly/monthly payroll accurately and on time, maintaining records for earnings, deductions, taxes, and benefits.
• Ensure compliance with federal, state, and local payroll regulations, including support for year-end processes (W-2s and required filings).
• Partner with HR and internal stakeholders on new hires, terminations, compensation updates, and benefits deductions, resolving payroll discrepancies as needed.
• Manage accounts payable operations, including vendor invoices, employee expense reimbursements, and payment processing (ACH, check, wire).
• Maintain accurate vendor records, reconcile AP subledger to the general ledger, and support month-end close, audits, and reporting.

Requirements

• 2–5 years of experience in payroll and/or accounts payable.
• Strong knowledge of payroll tax regulations and compliance (federal, state, and local).
• Experience running payroll for hourly/non-exempt employees, including overtime and timekeeping inputs.
• Experience supporting multi-state payroll (registrations, ongoing compliance, and state-specific requirements).
• Experience managing payroll for employees on leave (parental, medical, disability, etc.).
• Proficiency with payroll/accounting tools (ie: Ramp, ADP, NetSuite, QuickBooks, or similar).
• Strong attention to detail with the ability to build and follow controls/checks to catch errors before payroll runs.
• Proficiency in Excel and comfort reconciling payroll and AP reporting.
• Ability to handle confidential information with discretion in a fast-moving environment.

Benefits

• Health, Dental & Vision (Gold and Platinum with some providers plans fully covered)
• Paid parental leave
• Alternating day off (every other Monday)
• “Off the Grid”, a two week per year paid break for all employees.
• Commuter allowance
• Company-paid training