Manager, Lease Administration – Corporate Real Estate and Facilities

Role Overview

• Lead enterprise lease administration and governance of lease/ownership records, ensuring complete documentation, standardized filing, and audit readiness.
• Maintain accurate lease data including abstracts, rent rolls, critical dates, and payment schedules; ensure ongoing database integrity and compliance.
• Proactively monitor and communicate critical dates (renewals, terminations, escalations, notice periods) to enable timely planning and action.
• Interpret lease terms to resolve issues, track obligations, enforce rights, and serve as the primary contact for internal and external customers.
• Oversee SOX-related controls and compliance requirements for lease administration, supporting testing, documentation, and remediation.
• Manage lease lifecycle events including amendments, extensions, terminations, and ancillary agreements, ensuring accuracy and completeness of records.
• Partner with Real Estate, Facilities, Finance, Legal, and Lease Accounting to support portfolio needs and accurate reporting under ASC 842.
• Prepare and review recurring and one-time payment schedules (rent, OPEX/CAM, property tax, reconciliations, CPI/rent escalations) to ensure accuracy.
• Develop dashboards, reporting, and analytics (Excel/Power BI/CoStar) to monitor portfolio performance and support decision-making.
• Manage landlord billing and collections (TI allowances, inducements, security deposits), ensuring timely reimbursement and compliance with lease terms.
• Lead, mentor, and develop a team of lease administrators, driving performance, consistency, and adoption of best practices.

Requirements

• Bachelor’s degree in Real Estate, Business Administration, Finance, or related field
• 7–10+ years of experience managing lease administration operations and real estate finance
• Familiar with SOX compliance requirements related to lease administration
• Familiarity with lease accounting principles and financial reporting support under ASC 842
• Certification preferred: RPA, CPM, CLS
• Lease Abstraction, Interpretation & Risk Mitigation
• Complex Portfolio Management (Multi-state / International)
• ASC 842 Support / Lease Accounting Partnership
• CoStar (Senior/Expert)
• Excel (Advanced)
• Power BI (Reporting & Visualization)
• Payment Schedules, Reconciliations & Rent Escalations
• Document Governance & Record Management
• Stakeholder Management (Real Estate / Finance / Legal / External Partners)
• Portfolio Reporting, Dashboards, and Analytics
• Process Improvement / Best Practice Implementation

Tech Stack

• RPA

Benefits

• Health insurance
• Dental
• Vision
• Paid time off
• Life insurance
• 401(k) with a company match
• Mental health coverage
• Gender affirming benefits
• Family building benefits
• Paid parental leave
• Associate discounts
• Community involvement opportunities