Executive Assistant

Role Overview

• You'll keep 5 of our executives organized and enhance their daily productivity by managing their scheduling and supporting their communication.
• Organizes meetings including scheduling, sending reminders, preparing agendas and follow-ups.
• Coordinate travel and meeting setups for the executive team, including domestic and international arrangements.
• Proactively review calendars in advance to create space and prevent conflicts and manage last-minute ELT scheduling shifts across multiple time zones (EST, CST, MT, PST).
• You won't just be an order taker we need someone experienced at teaching our leaders how to work most effectively with their EA.
• Build Monthly All Hands and Sales Team meeting agendas and slides.
• Collect and synthesize weekly status updates from direct reports and track monthly OKRs to maintain operating cadence.
• Plan and coordinate client meals, gifting, research and book events, and manage quarterly/bi-annual internal offsite logistics.
• Pitch in wherever needed helping the team, supporting projects or solving unexpected challenges.

Requirements

• 5+ years of experience as an executive assistant supporting multiple senior executives (ideally ELT-level), office administrator or similar.
• Strong communication skills, in person, in writing and by video/phone.
• Exceptional organizational, prioritization and time management skills.
• Extreme flexibility and comfort with changing priorities and ambiguity. Things move pretty quickly around here sometimes you have to turn on a dime.
• Capable of handling sensitive information with discretion.
• A strong customer service orientation.
• Great follow-through and passion for what we do. You totally get why people use and like TeamSnap and think it's awesome.
• Independent and proactive don’t need to ask the same question twice and always have great ideas.
• Ability to support multiple people and their spinning plates simultaneously.
• Highly computer literate Microsoft Office Suite, Google Workspace and other SaaS applications.
• Comfortable operating in a fully remote environment and coordinating across multiple stakeholders with competing priorities.
• Polished professionalism and client readiness event coordination, thoughtful gifting and interacting with senior leaders and external clients.

Benefits

• We're proud to be remote-first. We've been remote since 2009, long before COVID made it cool
• Unlimited PTO and paid parental leave for ALL parents (not just primary or secondary)
• 100% premium coverage of medical/dental/vision for you and your family
• 401K to help you invest for the future
• $1,500 annual learning and development stipend
• Travel to fun locations for all-company meetings and team events
• Generous home office allowance to set you up for success
• TeamSnap SWAG to our store upon starting and a $50 credit on every work anniversary thereafter
• A monthly stipend reimbursement for health & wellness and so much more!
• TeamSnap Total Rewards