Coordination and Communications Assistant – Student Position

Role Overview

• Coordination of operational initiatives (40%)
• Support planning and tracking of ongoing projects
• Assist in organizing meetings: agendas, note-taking, and follow-ups
• Monitor timelines, deliverables, and risks
• Communications and documentation support (25%)
• Draft internal communications, summaries, and presentations
• Update documentation and shared files
• Support preparation of minutes and reports for leadership
• Performance monitoring and reporting (20%)
• Collect and organize data for performance indicators
• Prepare dashboards and summary reports
• Identify trends or issues based on data
• Cross-functional collaboration (15%)
• Support communication and coordination among various internal groups
• Assist in preparing materials for working groups and leadership meetings

Requirements

• Enrolled in a bachelor’s degree in Business Administration, Commerce, Operations Management, or a related field
• Excellent organizational skills and ability to prioritize
• Strong written and verbal communication skills in English (French is an asset)
• Proficient with Microsoft Office tools (Excel, PowerPoint, Word, Teams)
• Ability to produce clear, well-structured documentation
• Proactive, collaborative, and detail-oriented

Benefits

• Mentorship from experienced leaders
• Hands-on experience supporting operational and strategic initiatives
• Exposure to leadership communications and performance tracking
• Development of coordination, communication, and analytical skills