Manager, Faculty Planning and Scheduling

Role Overview

• Build and maintain site
• and specialty-specific faculty pools (clinical, skills lab, simulation, and proctoring).
• Actively manage faculty as a talent network, ensuring engagement, readiness, and retention.
• Maintain accurate faculty records in CRM and tracking systems, including specialty, licensure, availability, onboarding status, and assignment history.
• Conduct regular availability surveys and maintain real-time readiness visibility.
• Ensure 100% backup coverage is identified and prepared for all clinical and lab days.
• Develop and maintain multi-year master staffing schedules for each site: Year 1: single-cohort models Years 2–3: stacked cohorts as sites mature
• Assign faculty well in advance and issue contingent letters as appropriate.
• Manage increasing scheduling complexity as programs scale, ensuring accuracy, clarity, and redundancy.
• Own proctor pool management and exam-day scheduling across all locations.
• Partner closely with Recruitment to monitor staffing health by site and specialty.
• Provide insight on when to accelerate or pause recruiting efforts.
• Manage candidate flow from recruitment through Assistant Dean interview and offer.
• Fully own faculty readiness from offer acceptance through first assignment, including: Unitek onboarding, Hospital onboarding, Clinical clearance and background checks, Required training and development.
• Serve as a trusted service partner to Assistant Deans and Site Coordinators.
• Collaborate with Regional and Associate Deans on staffing strategy and problem-solving as issues arise.

Requirements

• Must hold a valid, active RN license issued by the State Board of Registered Nursing
• Bachelor’s degree required (Master’s preferred)
• 5+ years of experience in academic operations, clinical staffing, workforce scheduling, or healthcare talent management
• Experience managing per diem or adjunct faculty pools across multiple locations strongly preferred
• Demonstrated success managing complex, detail-heavy schedules
• Proficiency with CRM systems, scheduling tools, and data tracking
• Experience working cross-functionally with academic leaders, recruiters, and operations teams

Benefits

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program