Ensure Rulans are paid accurately and on time
Support accurate and timely payroll processing through thorough data review and timesheet validation
Audit and maintain employee data, compensation records, and tax setups in ADP Workforce Now, Carta, and Fidelity to ensure accuracy and compliance
Help develop and refine payroll documentation, including standard operating procedures and workflow guides
Ensure compliance with multi-state, local, and federal labor and tax regulations
Assist with tax filings, payroll, and bank reconciliations
Support year-end processes such as W-2 preparation
Respond to payroll inquiries with professionalism and discretion

2+ years of related professional experience in payroll processing, accounting or people operations
Intermediate skills in Microsoft Excel and Google Sheets
Experience with payroll and HRIS systems, preferably ADP Workforce Now and SmartCompliance
Exceptional attention to detail and ability to deliver accurate results under tight deadlines while maintaining confidentiality and a high level of integrity
1+ years of experience at a high-growth, remote start-up (preferred)
Working knowledge of multi-state payroll compliance and tax laws (preferred)
Degree in Accounting, Business, or other related field (preferred)
Experience with month, quarter, and year-end payroll reconciliations (tax, 401(k), benefits) (preferred)
Excellent verbal and written communication skills with the ability to collaborate cross-functionally (preferred)

100% remote work environment: Working hours to support a healthy work-life balance, ensuring you can meet both professional and personal commitments (must be based in United States, currently not hiring in Hawaii)
Attractive pay and benefits: Full transparency of pay ranges regardless of where you live in the United States
Comprehensive health benefits: Medical, dental, vision, life, disability, and FSA/HSA
401(k) plan access: Start saving for your future
Generous time-off policies: Including 2 company-wide shutdown weeks each year for self-care (for most employees)
Paid parental leave: Available for all parents, including birthing, non-birthing, adopting, and fostering
Employee Assistance Program (EAP): Support for your mental and physical health
New hire home office stipend: Set up your workspace for success
Quarterly department stipend: Fund team-building activities or in-person gatherings
Wellness events and lunch & learns: Explore a variety of engaging topics
Community and employee resource groups: Participate in groups that celebrate employee identity and lived experiences, fostering a sense of community and belonging for all

Payroll Specialist

Key skills