Accounts Payable Specialist II

Role Overview

• Review and validate employee expense reports submitted through ramp and Expensify or similar platforms, ensuring receipts are attached, expenses comply with company policies, and appropriate approvals are obtained.
• Process employee expense reimbursements accurately and in a timely manner through Ramp.
• Perform monthly credit card reconciliations, matching transactions to receipts and accounting records, investigating discrepancies, and resolving issues promptly.
• Serve as the primary point of contact for employees regarding expense-related questions, providing guidance on expense guidelines, receipt requirements, and reimbursement timelines.
• Perform the monthly affiliate commissions and endorsement payment and accrual process.
• Analyze monthly commissions to ensure accuracy.
• Monitor expense guideline compliance, flag policy violations or unusual spending patterns, and escalate issues to accounting leadership as appropriate.
• Prepare and post journal entries related to credit card expenses, employee reimbursements, and expense accruals, ensuring accuracy and proper documentation.
• Assist in the preparation of month-end close processes as it relates to expense management, including reviewing outstanding expense reports, updating accruals, and preparing reconciliation schedules.
• Maintain organized and complete documentation for all expense transactions, ensuring audit-readiness and compliance with internal controls.
• Support audit processes by gathering expense-related documentation, preparing schedules, and responding to auditor requests in coordination with the AP Manager.
• Collaborate with cross-functional teams including HR, IT, and department managers to ensure seamless expense management processes and address any issues that arise.
• Work with teams on their company credit card needs.
• Work with payroll to help process any gift card expenses through payroll.
• Assist with vendor invoice processing and AP tasks as needed to support the broader accounts payable function during peak periods or special projects.
• Identify opportunities for process improvements within expense management workflows, proposing solutions that enhance efficiency, user experience, and controls.
• Maintain up-to-date knowledge of expense management best practices and system functionality to optimize use of Ramp, Expensify, and other relevant platforms.
• Generate regular reports on expense trends, policy compliance metrics, and outstanding reimbursements to support management decision-making.

Requirements

• Bachelor's degree in Accounting, Finance, or related field required.
• 3+ years of experience in accounts payable with a focus on credit card expense management and employee expense reimbursement processing.
• Strong understanding of US GAAP accounting principles and accounts payable best practices.
• Experience working with US companies and familiarity with US business practices and expense policies.
• Hands-on experience with expense management platforms such as Ramp, Expensify, Bill.com, or similar systems; experience with Ramp strongly preferred.
• Experience with ERP or accounting systems such as NetSuite, Sage Intacct, or similar platforms.
• Proficient in Microsoft Excel and Google Sheets, including the ability to create reports, perform lookups, and analyze data effectively.
• Strong attention to detail and accuracy with the ability to review high volumes of transactions while maintaining quality.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to professionally interact with employees at all levels and provide clear guidance on expense policies.
• Customer service orientation with a commitment to providing timely and helpful support to internal stakeholders.
• Self-starter who is proactive, takes initiative, and follows through on tasks and commitments without requiring constant supervision.
• Ability to adapt quickly to changing priorities and business needs while maintaining composure and delivering quality work.
• Strong problem-solving skills with the ability to investigate issues, identify root causes, and develop effective solutions.
• Interest in process improvement and willingness to suggest enhancements that improve efficiency and user experience.
• Team player who collaborates effectively with colleagues and contributes positively to team culture.
• Experience in a SaaS or technology company environment is preferred but not required.
• Excellent time management skills with the ability to balance day-to-day operational responsibilities with month-end close activities.

Tech Stack

• ERP

Benefits

• Equal Employment Opportunity Employer
• Voluntary demographic information for compliance
• Remote work options