About this role
Role Overview
- Maintains appointment calendar, prepares itineraries, and schedules meetings and conferences; informs participants of topics to be discussed and may provide them with background information.
- Processes, screens, and distributes incoming mail; prepares replies to routine correspondence for signature.
- Types correspondence, memos, reports, and other administrative forms.
- May take dictation of confidential correspondence and official documents.
- Reviews all typed materials for grammar, punctuation, and content.
- Serves as office receptionist; greets, announces, and routes visitors; answers and routes incoming calls.
- Coordinates and assists in the preparation of special reports.
- Interprets rules, regulations, and policies and provides the information for the resolution of problems.
- Completes research assignments and projects as directed.
- Complies and analyzes data for administrative decisions.
- Maintains files of office correspondence, research materials, and related information.
- Makes travel arrangements for staff and prepares travel vouchers.
- Maintains adequate office supplies for use by staff.
- Prepares purchase requisitions.
- May direct and train secretarial and clerical employees in carrying out assignments.
- Performs other related duties as required.
Requirements
- A high school diploma or its equivalent and two years of secretarial and/or clerical experience.
- Possession of a Certified Professional Secretary (CPS) Certificate can substitute for the required experience.
- College education can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
- Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
Benefits
- Excellent employee benefits