Serve as the trusted advisor and administrative lead to the Commissioner and department leadership team, managing schedules, briefings, and communications with discretion and accuracy.
Prepare and manage correspondence, memos, reports, and presentations.
Maintain efficient systems that ensure timely action and compliance with corporate standards.
Coordinate policy updates, council reports, and internal communication processes.
Maintain personnel and performance records for the departmental leadership team.
Provide day-to-day oversight, mentorship, and alignment of departmental administrative teams, promoting a culture of service and collaboration.
Plan and manage interactions with Regional Councillors, residents, community partners, and external boards to support strategic priorities, events, and public engagement.
Oversee procurement, expenses, and financial reporting.
Coordinate HR documentation and assist in the recruitment and onboarding of key administrative staff.
Support corporate initiatives and manage cross-functional projects that enhance service delivery, operations, and administrative functions across the department.
Act as a departmental liaison for technology updates. Maintain document workflows, including DocuSign and electronic recordkeeping.
Influence a culture of continuous improvement, equity, and integrity, offering reliable leadership in a complex and politically sensitive environment.

Post-secondary education in administration or related field with at least 5 years of executive-level support experience in a complex, high-profile environment.
A combination of education and experience may be considered.
Political acuity and strong understanding of regional government functions, systems, and procedural frameworks.
Exceptional interpersonal skills and the ability to build trusted relationships with senior leaders, elected officials, staff, and the public.
Strong organizational, analytical, and communication skills, with a proven ability to juggle competing priorities and meet critical deadlines.
Proficiency in MS Office Suite, SharePoint, SAP, and digital tools used to support administrative and governance functions.
Experience mentoring or guiding administrative teams and driving alignment across divisional support functions.
High level of professionalism, integrity, confidentiality, and discretion in all interactions.
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modelling inclusive behaviours, and proactively managing bias.

A Purpose-Driven Culture – Be part of a team that’s passionate about public service and building a resilient, inclusive, and compassionate community.
Comprehensive Benefits & Pension – Support for your health, future, and well-being through extended health plans, OMERS pension, and more.
Growth & Development – Access learning opportunities, mentorship, and leadership programs to grow your career.
Flexibility & Work-Life Balance – Hybrid work opportunities and programs that support your personal and professional needs.
Recognition & Community – A workplace where your contributions are valued, and your voice matters.

Executive Assistant – Commissioner of Corporate Services, CFO

Key skills