Executive Assistant to CEO, COO

Role Overview

• Provide executive support through calendar and email management, meeting coordination, and handling confidential communications
• Manage administrative workflows including documentation, task tracking, and virtual meeting logistics
• Conduct initial screening of job applicants and coordinate recruitment scheduling
• Support CRM updates, reporting, and communication with internal and external stakeholders
• Utilize tools such as monday.com, Google Workspace, Zoom, HubSpot (or similar), and AI productivity tools to streamline operations and improve efficiency

Requirements

• Proven experience as an Executive Assistant or similar role supporting senior leadership
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Experience with calendar/email management at an executive level
• Proficiency with Google Workspace and virtual meeting tools
• Experience screening applicants or supporting recruitment processes
• Preferred experience with monday.com or project/task management platforms

Benefits

• This is a remote position.
• Support a network of physicians across multiple specialties and locations.
• Utilize modern productivity tools and AI-enabled workflows to improve efficiency.
• Provide executive support through calendar and email management, meeting coordination, and handling confidential communications.