Executive Assistant – Senior Level

Role Overview

• Manage personal and business calendar
• Protect focus time
• Coordinate meetings across time zones
• Ensure follow-ups happen
• Review incoming emails daily
• Keep inboxes organized and structured
• Draft replies in the founder’s voice
• Escalate what matters and close loops fast
• Handle inbound calls and messaging
• Manage personal social media profiles
• Track DMs and follow-ups
• Execute family and team culture calendar** (birthdays, anniversaries, key dates, gifts, reminders)
• Manage tools, access, subscriptions, renewals
• Coordinate basic troubleshooting
• Use AI tools to move faster
• Create simple SOPs and documentation
• Manage vehicles and properties
• Track utilities, vendors, maintenance schedules
• Monitor insurance and renewals
• Negotiate vendors and manage relationships
• Plan travel and build clean itineraries
• Support events and handle last-minute changes
• Support Summer with coordination, scheduling, vendor calls, research, and follow-up

Requirements

• 5 plus years supporting a CEO Founder or C-suite leader
• Real calendar ownership and inbox management experience
• Strong written and spoken English
• Vendor negotiation and management experience
• Experience with tools such as Google Workspace or Microsoft 365, Slack, Zoom, Asana, ClickUp, Notion, Airtable
• Comfortable using AI tools for productivity

Nice to have:

• EOS familiarity
• Masters degree (not required if experience is strong)

Benefits

• $1500 USD per month base
• Up to $12000 USD per year in performance bonuses
• Paid travel for required trips (4 per year average)
• High autonomy and flexibility
• Real ownership and trust

This is a long-term role for someone who wants to operate at a high level.