Answer high-volume inbound phone calls and serve as the first point of contact for patients
Verify patient insurance information accurately and efficiently
Route calls appropriately and handle patient inquiries based on their needs
Communicate clearly and professionally with patients, parents, and internal team members
Coordinate with the internal team to ensure calls and requests are handled correctly
Document and manage patient information using practice management systems (Dentrix)
Maintain HIPAA compliance and ensure confidentiality of patient information at all times
Support administrative front desk tasks as needed

Strong English communication skills
At least 1 year of relevant healthcare or dental industry experience is required; a medical or healthcare background is preferred
Proven experience handling high-volume inbound calls in a healthcare or dental setting. Must have strong phone presence and patient facing communication skills
Experience with insurance verification and the ability to explain insurance-related information clearly and accurately
Experience supporting US-based healthcare practices is a plus
Strong understanding of HIPAA compliance
Familiarity with dental terminology is a plus
Ability to follow structured workflows, instructions, and internal processes
Must be comfortable with direct daily coaching and feedback

Tools & Systems

Basic requirements

Must be proficient in speaking and writing English very clearly
Must have relevant work experience
Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
Must be available for video meetings with your camera on (when needed)

Technical requirements

Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

Dental Virtual Assistant – Front Desk, Administrative Support

Key skills