Manage personal and business calendar with strong prioritization and protection of focus time
Coordinate meetings across time zones, confirm details, prep agendas/briefs, and ensure follow-ups happen
Review incoming emails daily and keep inboxes organized (labels, rules, triage)
Draft replies in the executive’s voice, escalate urgent items, and close loops
Handle inbound calls and messaging (screen, route, respond, and document next steps)
Manage personal social media profiles and inbound messages (DMs/comments)
Track conversations and ensure follow-ups are not missed
Execute the “culture calendar” for the family and team members (birthdays, anniversaries, holidays, gifts, key moments)
Help manage the team’s tech stack (accounts, permissions, subscriptions, renewals)
Plan and book travel, build clean itineraries, handle changes quickly
Support Spouse with various tasks as needed (coordination, research, scheduling, vendor calls, follow-ups)

5+ years of experience as an Executive Assistant / Senior EA / assistant to C-level leaders (CEO/Founder/COO/CRO, etc.)
Strong written and spoken English (professional, concise, high accuracy)
Proven experience managing:
Complex calendars
Inbox triage and drafting executive communications
Travel planning and itineraries
Vendor management and negotiation experience (you have personally negotiated pricing/terms)
Strong tech competence across common tools:
Google Workspace and/or Microsoft 365
Slack/Zoom/Teams
Project/task tools (Asana, ClickUp, Notion, Airtable, etc.)
Comfort using AI tools for productivity (research, drafting, summaries, SOPs)
High discretion: comfortable handling sensitive personal and business information
Reliable internet, professional working setup, and strong follow-through
Master’s degree (helpful, but not required if experience is strong)
EOS familiarity (Level 10 meetings, Rocks, Scorecards, IDS)
Experience supporting founders/high-growth companies or family-office style operations

Senior Executive, Personal Assistant to Founder

Key skills