Administrative Assistant – Ortho

Role Overview

• Provide front-line administrative support to department leadership, physicians, and advanced practice providers (APPs).
• Manage calendars, schedule meetings, coordinate conference rooms, and send invitations.
• Schedule committee meetings (e.g., Medical Executive Committee, Credentials Committee, department meetings).
• Prepare agendas, meeting packets, and distribute materials in advance.
• Record minutes and track follow-up action items.
• Maintain committee records in accordance with regulatory and accreditation standards.
• Process invoices, expense reports, and purchase requests.
• Coordinate travel arrangements and reimbursements for providers or leadership.
• Serve as liaison between departments (HR, IT, credentialing office, nursing units, administration).
• Assist with special projects, audits, surveys, or accreditation site visit preparation.
• Support event coordination such as provider meetings, recognition events, or trainings.

Requirements

• Preferred healthcare administrative experience
• Strong organization and attention to detail
• Knowledge of hospital systems (EMR, credentialing software, Microsoft Office)
• Communication and customer service skills
• Ability to manage multiple priorities in a fast-paced environment

Benefits

• All employees are eligible for medical coverage on their first day!
• 403(b) and Roth 403(b) Retirement Saving Plan with matching contributions of up to 6% after one year of service.
• Paid time off, life insurance, short term and long-term disability, and Flexible Spending Account (FSA) plans.
• Health Savings Account (HSA) if a High Deductible Health Plan (HDHP) is elected.
• Tuition reimbursement.
• Home & auto, hospitalization, critical illness, pet insurance, and much more!