Provide a range of administrative support tasks to enable and enhance the ability of the Deputy Director.
Manage complex calendars, scheduling, meeting coordination, and real-time adjustments.
Coordinate travel, logistics, and expense documentation.
Draft and manage correspondence; prepare materials for meetings and speaking engagements.
Support Board of Directors and key staff meetings, including logistics and note-taking.
Organize and manage external meetings, coordinating logistics, agendas, and stakeholder communications.
Provide project coordination by managing timelines, tracking deliverables, and ensuring all tasks are completed on schedule.

3-4+ years of experience in administrative support, office coordination, logistics, or similar roles.
Experience supporting senior leaders in fast-paced, mission-driven environments strongly preferred.
Excellent written and verbal communication skills.
Impeccable attention to detail and strong organizational habits
Proficiency with Google Suite, Microsoft Office, Zoom, and general office technology.
Ability to manage multiple priorities with discretion, adaptability, and follow-through.
Deep alignment with Essie’s values and a demonstrated commitment to racial justice, gender justice, and ending mass incarceration.

Executive Assistant

Key skills