Senior Project Manager

Role Overview

• Act as the hospital’s representative key point of contact between the hospital Q-Site project team and the Project Company, Infrastructure Ontario and Ministry of Health
• Lead quality control and assurance reviews of hospital/Contracting Authority prepared documentation (Variations [using Infrastructure Ontario's Kahua]/ RFI's / SRFI's) and processes
• Manage and coordinate with other agencies having jurisdiction, including but not limited to the hospital operations, third parties, Ministry of Health and Infrastructure Ontario
• Contribute to review and analysis of construction schedule, variations and consultants’ reports
• Advocates for the application of best practice throughout all aspects of the project
• Build trusted relationships with the project team and key internal/external stakeholders to advance key initiatives
• Strong ability to summarize issues and escalate to Director
• Preparation, management and oversight of all items requiring HealthWorks Governance approvals (Briefing Notes, User Change request, Variation Pipeline / discretionary and non-discretionary Variation updates, etc.)
• Resource and management of PA governance Committee’s and coordination with THW Governance. Preparation of agenda, record meeting minutes for Works Committee and follow-up on action items.
• Preparation and coordination with Capital Development project team of regular project reporting (budget, schedule and risk) to various committees.
• Coordination with the Finance team to review, monitor and forecast budget
• Management of legal counsel engagement; (transaction/Project Agreement (PA) closing, Permits/Licenses/Approvals and Agreements (PLAA) related items, dispute resolution, claims)
• Issues and Risk Management, including internal and external escalation where required
• Lead and/or support the development of materials, such as reports, briefing notes, requests for proposals, presentations, data analyses and communications
• Work closely with Project Control Office, to ensure seamless coordination of materials requiring governance reviews and approvals
• Participate in the creation and delivery of innovative presentations and proposals to all levels of the organization, including senior management, Board of Directors and external audiences.
• Engage with external project supports and act as a key point of contact for coordination of activities
• Develop, implement and monitor internal processes to meet project deliverable and contractual requirements
• Ensure ongoing integrated risk identification, evaluation, and monitoring, particularly as related to integration and change management
• Other duties assigned, as required to meet timelines and deliverables

Requirements

• Undergraduate degree; finance/business, architecture, engineering or related discipline preferred
• Minimum 7+ years of experience in project management in healthcare environments such as hospitals, government or private sector required
• Experience working with the Ontario Ministry of Health’s capital planning process and/or Infrastructure Ontario’s AFP/P3 framework is considered an asset
• Strong understanding of the hospital’s strategic plan
• Strong leadership, adaptability, interpersonal and collaboration skills are essential for this role, including the ability to build and maintain strong relationships
• Experience with project management processes and best practices
• Excellent organizational, time management and project management skills
• Excellent written and verbal communication and presentation skills.
• Competency in using Microsoft 365 applications, including Excel and Word, Bluebeam.

Benefits

• Health insurance
• Flexible work arrangements
• Professional development