Key skills
AIAnalyticsCRMCommunication
About this role
Role Overview
- Own logistics and execution for conferences and in-person events:
- Manage booth booking and event registration
- Coordinate shipping of banners, swag, and materials
- Submit artwork, sponsorship forms, and required assets
- Track deadlines and ensure on-time submissions
- Schedule and manage webinar logistics
- Coordinate promotional emails and social posts
- Support follow-up workflows and lead routing
- Assist with sponsored content placements and paid program logistics
- Maximize the impact of marketing content by repurposing webinars, reports, and events into blog posts, social media content, and email campaigns
- Support regular social posting cadence
- Maintain distribution lists and ensure consistent outbound communication
- Leverage AI tools to improve marketing efficiency by generating event prep documents and executive summaries
- Maintain marketing program trackers and timelines
- Support performance reporting and basic analytics
- Ensure CRM data hygiene and follow-up consistency
- Improve internal documentation and repeatable workflows
Requirements
- 1–3 years of marketing, events, or program coordination experience
- Extremely detail-oriented and deadline-driven
- Comfortable managing multiple moving pieces simultaneously
- Strong written communication skills
- Proactive problem solver with high ownership
- Familiarity with marketing automation tools and CRM systems (HubSpot preferred)
- Comfortable using AI tools to improve productivity
Benefits
- 100% Silver Plan + Full Medical Coverage
- Dental and Vision Coverage
- 401(k) and Life Insurance
- Access to Vitable’s Primary Care membership
- Unlimited PTO
- Remote-first culture with a supportive team
- MacBook and any other gear you need
- Home office setup stipend
- Competitive equity package