PMO & Communications Coordinator

Role Overview

• Develop, design, and refine executive-level PowerPoint presentations for MBRs, QBRs, offsites, strategy sessions, and cross-functional forums.
• Translate complex business and technical information into concise, visually compelling storytelling.
• Draft executive summaries, talking points, meeting notes, and communication materials.
• Coordinate logistics for leadership meetings, workshops, planning sessions, and offsites.
• Manage run-of-show documents, materials, seating charts, AV setup, and vendor coordination.
• Prepare and track agendas, timelines, and event deliverables.
• Support PMO governance routines including RAID logs, project updates, status reporting, and intake workflows.
• Manage cross-functional schedules, dependencies, and action items.
• Assist Project Managers and Program Managers with documentation, tracking, and communications.
• Maintain SharePoint sites, Teams channels, and online project repositories.
• Develop and maintain standardized templates for presentations, reports, and project documentation.
• Help support organizational rhythms including operating cadences and planning cycles.
• Serve as a connector across Technology, Operations, Distribution, Finance, and Product teams.
• Facilitate communication flow between leaders and project teams.
• Ensure timely alignment and follow-through on cross-departmental initiatives.

Requirements

• 3–6 years of experience in PMO support, executive administration, communications, operations, or coordination roles.
• Advanced proficiency in Microsoft PowerPoint with demonstrated experience producing executive-ready decks.
• Strong written communication skills with ability to distill and structure information clearly.
• Exceptional organizational skills and ability to manage multiple fast-moving priorities.
• Experience coordinating events, leadership meetings, or workshops.
• Familiarity with PMO tools (Asana, Planview, Jira, SharePoint, Teams) is preferred.
• Experience in insurance or financial services is a plus.

Benefits

• Medical Insurance: Choose from a variety of plans to fit your healthcare needs.
• Dental Insurance: Coverage for preventive, basic, and major dental services.
• Employer-Paid Vision: Comprehensive eye care coverage at no cost to you.
• Employer-Paid Basic Life and AD&D Insurance: Peace of mind and additional protection.
• Employer-Paid Short-Term and Long-Term Disability Insurance: Financial support in case of illness or injury.
• 401(k) Plan: Save for your future with a company match to help you grow your retirement savings.
• PTO and Sick Time accrue each pay period: Take time off when you need it.
• Annual Bonus Program: Performance-based bonus to reward your hard work.