Senior Accounts Payable Manager

Role Overview

• Own and optimize the invoice-to-pay cycle across multiple legal entities and practice locations
• Active engagement in the configuration and implementation of Coupa and Coupa Pay
• Administer Coupa (or similar platform) including invoice routing, payment methods and settlement through Coupa Pay
• Implement and enforce standardized invoice intake methods (EDI, OCR, vendor portal, email capture)
• Drive automation adoption and reduce manual invoice processing
• Design and maintain structured 2-way and 3-way matching processes
• Support Procurement dept in mitigating improper PO usage (invoiced received no PO)
• Maintain approval matrix aligned to delegated authority levels
• Identify duplicate payments, split invoices, and fraudulent billing risks
• Support audit requirements and internal controls
• Ensure proper GL coding across practices, departments, and cost centers
• Apply understanding of healthcare expense classification (clinical supplies, lab services, rent, provider costs, MSO fees, etc.)
• Partner with Accounting to ensure accurate monthly accruals and cutoff
• Support month-end close including unreceived goods, GRNI, and open invoice analysis
• Maintain vendor W-9 compliance and support 1099 preparation
• Ensure the AP system is properly safeguarded and maintains the highest level of integrity across all master records (i.e., vendor accounts, invoices, credit memos, etc.)
• Manage vendor relationships and resolve escalations
• Partner with Treasury on payment runs, timing, and cash optimization
• Improve payment terms and reduce rush/exception payments
• Monitor aging, unapplied credits, and stale checks
• Monthly statement reconciliation to ensure all rebates, credits, discounts are properly recorded
• Supervise and develop 2–3 AP Specialists
• Establish productivity and accuracy KPIs
• Train staff on invoice-to-pay workflow, coding standards, and healthcare nuances
• Create SOPs and documentation for a scalable organization
• Work with Procurement to increase PO adoption
• Support new practice integrations and acquisitions
• Collaborate with Finance leadership on spend visibility and reporting
• Work closely with Operations leaders to answer questions related to vendor invoices

Requirements

• 7+ years Accounts Payable experience, including 3+ years in a supervisory role
• Experience in multi-entity or multi-location environment
• Hands-on Coupa or similar P2P platform (Corcentric, AvidXchange, Tipalti, Medius, Basware, Ariba)
• Strong knowledge of 2-way/3-way matching and approval workflows
• Understanding of accrual accounting and month-end close support
• Experience managing high-volume invoice processing
• Advanced Excel skills
• Healthcare, physician practice management, or MSO experience
• Experience implementing AP automation or workflow redesign
• Experience with NetSuite is preferred

Benefits

• Equal employment opportunities
• Prohibits discrimination and harassment of any type