Executive Assistant

Role Overview

• Provide proactive, high-level support 3 Senior Leaders in our Network Solutions Team
• Manage complex, high-volume calendars across multiple leaders, ensuring thoughtful prioritization, efficient scheduling, and minimal friction.
• Act as a gatekeeper for time and attention by triaging requests, prioritizing inboxes, and flagging critical issues requiring executive focus.
• Prepare leaders for internal and external meetings, including client engagements, leadership forums, operating reviews, and strategic discussions.
• Attend select meetings to capture notes, decisions, and action items, ensuring clear follow-up and accountability.
• Own end-to-end meeting logistics: agendas, pre-reads, materials, attendee coordination, and post-meeting follow-ups.
• Plan, execute and at times attend in-person meetings including leadership off-sites, team off-sites, QBRs, and Advisory Board meetings.
• Ensure action items and decisions are documented, tracked, and communicated to relevant stakeholders.
• Support recurring operating cadences across Client Experience, Market Development, and Revenue Operations teams.
• Drive consistency and discipline in meeting preparation and execution across leaders.
• Manage expense reporting, travel coordination, and Workday-related tasks with accuracy and timeliness.
• Support internal processes such as onboarding coordination, compliance-related documentation, and ad hoc operational needs.
• Maintain organized systems for documentation, files, and communications to support efficient retrieval and continuity.
• Serve as a connective hub across Client Experience, Market Development, Revenue Operations, and broader internal partners.
• Coordinate cross-functional initiatives by aligning stakeholders, tracking timelines, and ensuring follow-through.
• Partner closely with other Executive Assistants and operations roles to ensure seamless leadership support.
• Represent senior leaders with professionalism, sound judgment, and discretion in all interactions.
• Handle confidential and sensitive information with the highest level of integrity and trust.
• Foster a positive, engaging team culture by bringing creativity, energy, and a sense of fun to day-to-day interactions—while maintaining professionalism and sound judgment.

Requirements

• Bachelor’s degree is required
• 3–5+ years of experience supporting senior leaders (SVP, VP, Senior Director, or equivalent), ideally in a high-growth, client-facing or revenue-driven environment.
• Demonstrated success supporting multiple executives simultaneously with competing priorities.
• Strong experience with calendar management, meeting coordination, and expense reporting.
• Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).
• Exceptional organizational skills with a proven ability to manage complexity and ambiguity.
• Excellent written and verbal communication skills, with strong attention to detail.
• Proactive, resourceful mindset with the ability to anticipate needs and drive execution.
• High integrity, discretion, and professionalism when handling confidential information.
• Ability to operate effectively in a fast-paced business environment.
• High integrity, sound judgment, and discretion when managing confidential or sensitive information.
• A proactive, resourceful, and process-minded approach with a bias toward clarity, organization, and execution.
• Quick learner with strong problem-solving instincts, able to independently figure things out, take initiative and navigate ambiguity.

Benefits

• 100% Remote work + home office expense reimbursements
• monthly reimbursement for cell phone, internet and wellness
• Flexible PTO + company holidays
• Variety of healthcare benefits for you and your family (and your pets!) starting day one
• Generous top-up for parental leave benefits
• Continuing education and professional certification reimbursement
• Various offsite events and activities for team to connect and meet in person, to support team building and engagement.
• Local in-person volunteer events, and give back programs to our communities.
• Company wide recognition tool (Phireworks) to celebrate milestones, recognize achievements and strengthen your bond with your teams.