Administrative Coordinator – Information Initiative

Role Overview

• Provide administrative, financial, and operational coordination for the Information Initiative.
• Support budget development, financial monitoring, and preparation of financial and operational reports.
• Manage key administrative processes including purchasing, travel, reimbursements, contracts, and corporate card usage.
• Serve as a central liaison with University finance, human resources, and administrative partners, supporting budgeting, personnel actions, and policy interpretation.
• Assist with interdisciplinary grant proposals, including data collection, budget projections, and compliance review.
• Support core programs such as PopUp Institutes, educational programming, research clusters, visiting scholars, and advisory committees.
• Coordinate conferences, workshops, meetings, and special events in collaboration with academic and development partners.
• Supervise 2–3 designated staff, reviewing work, providing feedback, and supporting professional development.
• Manage personnel actions, appointment letters, and payroll coordination in partnership with Human Resources.
• Oversee facilities and office operations, including space assignments, access, room scheduling, inventory, and equipment maintenance.

Requirements

• A general business background, typically equivalent to a bachelor’s degree in a business-related field.
• Two years of related business or administrative experience, including familiarity with general personnel practices, accounting and budgeting principles, and coordination of major office activities.
• A master’s degree in a business-related field may be substituted for two years of experience.
• Any other equivalent combination of relevant education and/or experience will also be considered.

Benefits

• Growth and development through on-the-job learning, mentoring, and access to professional development resources.
• A collaborative, mission-driven culture where your ideas are welcomed, and your contributions are seen and valued.
• A community that cares, with colleagues who are passionate about making a difference in higher education and beyond.