The Account Coordinator provides administrative and project coordination support to the account executive team.
Supporting scheduling, managing travel and expenses, preparing materials, coordinating meetings and events, and assisting with client and vendor interactions.
Perform office duties including shipping, scanning documents, and booking meeting rooms.
Act as a project manager for special projects from the ground up, including programming, design, and implementation.
Maintain all project files, including budgets, meeting agendas, process documents, production schedules, and completed work.
Plan and execute strategic leadership team meetings, executive retreats, and client-facing events, including negotiating contracts with vendors.
Prepare and distribute communication pieces such as newsletters, announcements, bulletins, and presentations, including proofreading, stylizing, and ensuring accuracy.
Anticipate and address the needs of stakeholders, providing proactive and responsive service.

Minimum 2 years of experience in an administrative support role
Bachelor’s Degree or equivalent relevant experience required
Real Estate / Facilities Management or Project Management background preferred
Advanced Microsoft office product knowledge – SharePoint, Outlook, Word, PowerPoint, Excel, Teams
Excellent organizational skills
Demonstrated attention to detail
Ability to be successful in an ambiguous environment, shift gears comfortably, decide and act without having the total picture, can comfortably handle uncertainty
Relates well to all people at all levels, demonstrating knowledge and professionalism
Ability to learn quickly, open to change, and enjoys the challenge of unfamiliar tasks
Able work independently and with minimal supervision
Use time effectively and efficiently, can prioritize a broad range of activities and gets more done in less time than others
Ability to speak and write clearly and concisely.

Account Coordinator

Key skills