Executive Assistant

Role Overview

• Provide dedicated support to three senior executives overseeing middle and back-office functions
• Managing schedule and calendar through Outlook
• Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling
• Arrange and book business travel, client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed
• Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using CONCUR and COUPA
• Order business cards, submit maintenance requests, and manage office supplies procurement
• Coordinate food and beverage services for client meetings and make business dinner reservations
• Support travel arrangements for senior executives visiting New York from the Tokyo head office

Requirements

• Prior experience in an administrative or executive assistant role
• Bachelor’s degree in business administration, Communications, or a related field (preferred)
• Strong collaboration skills and the ability to build positive relationships with other EAs
• Excellent written and verbal communication skills in English required
• Solid PC literacy including Microsoft Word, Excel, Power Point, PDF tools
• Familiarity with CONCUR and COUPA preferred
• Ability to multitask and prioritize effectively in a fast-paced environment
• Exceptional attention to detail and commitment to high-quality work

Benefits

• Hybrid workforce model
• Reasonable accommodations during candidacy for applicants with disabilities