Maintain a complex and ever-changing calendar across time zones, proactively rearranging and rescheduling meetings based on priorities
Organize and coordinate events, including full-day and multi-day on-sites and offsites
Manage expense reports and order/inventory department office supplies as needed
Maintain department distribution lists and provide accurate, complete, and timely management of phone and email messages
Review schedules and ensure the person you are supporting is prepared, coordinating all appropriate team members/attendees with required materials
Represent the department with a consistent and high level of professionalism, interacting with senior leaders and vendors with ease
Quickly identify clients, their affiliates, and their emails appropriately
Maintain travel arrangements, including global and international travel, supplying required documents and assisting with needed materials (vaccinations, etc.)
Own executive conference room requests, rearranging and helping other parties identify alternate conference spaces
Participate in special projects and perform other duties as assigned

Minimum of 3 years of administrative or related experience
High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred
Ability to follow established procedures and guidelines
Proficiency with Microsoft Office products
Strong organizational and interpersonal skills
Ability to take direction, be adaptable, and balance multiple priorities
A positive and collaborative demeanor
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and familiarity with office productivity tools such as SharePoint, Teams, or Google Workspace is a plus
Strong time management, attention to detail, organizational skills, and verbal/written communication are essential
Ability to multitask and handle confidential information with discretion.

Administrative Associate – Product & Portfolios

Key skills