Provides administrative support to executives and senior leadership, anticipates needs and proactively executes support functions with a high degree of accuracy and efficiency.
Manages executive calendars, coordinates travel arrangements, prepares expense reports and reconciles monthly credit card statements.
Coordinates high visibility meetings with external and internal constituents requiring high degree of planning and execution.
Attends Executive staff meetings, proactively keep leader and team on track.
Handles sensitive and confidential material on a regular basis.
Utilizes effective judgment in handling executive email, correspondence, calls, and requests; determines need for executive involvement; responds directly or routes to appropriate individual(s) as necessary.
Develops and maintains Microsoft Word documents, PowerPoint decks and Excel spreadsheets documents.
Takes personal ownership to coordinate projects and interact with and influence others to deliver expected results.
Supports the company’s commitment to risk management and protecting the integrity and confidentiality of systems and data.

High school diploma or GED equivalent.
Minimum 5 years related administrative work experience with a minimum of 3 years experience supporting senior level management.
Must be highly organized with strong attention to detail.
Excellent written and verbal skills, with the ability to effectively edit and proofread.
Sound judgment and time management to manage multiple priorities.
Advanced proficiency in Microsoft Outlook, Word, and PowerPoint with intermediate Excel skills.
Proficient with efficiency tools like WebEx and Microsoft Teams.
Strong interpersonal skills and high level of professionalism to interact with all levels of internal and external contacts.

Healthcare Coverage – Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.
401(k) Retirement Plan – Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.
Paid Time Off – Unlimited Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.
12 weeks of Paid Parental Leave
Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

Executive Assistant

Key skills