Manage complex calendars for C-Suite executives, prioritizing, scheduling and coordinating meetings, appointments, and travel arrangements
Serve as the primary point of contact for the executives, handling calls, emails, and correspondence with professionalism and discretion
Prepare detailed agendas, briefing materials, and presentations for high-stakes meetings, ensuring executives are well-prepared
Draft, edit, and review correspondence, reports, and documents on behalf of the executives
Anticipate and proactively address the needs of executives by providing timely support, including research and data analysis
Maintain and organize executive files, both electronic and paper, ensuring easy access and retrieval of information
Handle sensitive and confidential information with discretion
Act as a liaison between the CFO, external stakeholders, and internal teams, ensuring clear and efficient communication of priorities and objectives
Build and maintain strong relationships with board members, senior leaders, and external stakeholders
Coordinate communication across departments, ensuring alignment with company goals
Organize and manage logistics for leadership meetings, executive off-sites, conferences and team events, including setting agendas, drafting presentations, recording minutes, and tracking follow-ups
Facilitate the preparation and distribution of materials for board meetings and executive presentations
Oversee expense management for executives, including budgeting, invoicing, and expense reporting
Maintain and organize confidential files, contracts, and records
Implement and refine processes to enhance the efficiency of the C-Suite office
Manage office tools and software to ensure streamlined workflows
Arrange domestic and international travel for executives, including flights, accommodations, transportation, and itineraries
Prepare travel expense reports and ensure timely reimbursement processing
Assist with special projects and initiatives directed by the CFO, SVP Investor Relations, and the rest of the Finance & Accounting leadership team
Requirements
Minimum of 5 years of experience as an executive assistant or in a similar administrative role, in a publicly traded company
Bachelor’s degree preferred
Benefits
WFH Flexible
Hybrid position with in-office presence in our Conshohocken HQ at least three days per week