Associate Project Administrator

Role Overview

• This individual contributor position is the main coordinator between Valmont and our customers in areas of requests for quotations, accepting and processing orders, computing accurate prices, maintaining management directed margins, negotiating price and delivery to obtain orders, handling all quote and order related issues for our customers.
• This position reports to a Project Administrator Supervisor or Manager and has no direct reports.
• This role should have the ability to collaborate effectively with other functional areas such as: Sales, Engineering, Drafting, Industrial Engineering, Marketing, Legal, Manufacturing, Production Control, Purchasing, Shipping, Traffic, Accounting, Certifications, and remote manufacturing locations.
• Process quotes and/or orders on a timely basis and monitor flow through various departments, including expediting when required.
• Maintain a complete understanding of the quote and order entry systems and all the process and procedure changes that occur.
• Build and manage front-end project schedules to ensure production facilities receive work timely.
• Establish and maintain a reliable working relationship with the Valmont manufacturing plants.
• Expeditiously resolve problems as they occur both internally and externally.
• Verify orders received against quote and contract documents; enter and schedule orders and maintain open communication with representatives and customers as to the progress of orders.
• Establish and maintain customer master files on all assigned accounts to provide timely information, minimize quotation and order turnaround time, and to maximize accuracy and effectiveness.
• Carry out all special assignments as requested by Manager/PA Supervisor.

Requirements

• Preferred Bachelor’s in relevant field or Associates Degree in relevant field with 3+ years of experience or 5+ years of relevant experience
• Demonstrated strong interpersonal, verbal, and written communication skills
• Demonstrated ability to use independent judgment and discretion
• Demonstrated ability to keep a positive, professional attitude in a high volume, fast-paced environment subject to specific deadlines which must be met
• Must possess advanced problem-solving skills, with attention to detail and a number/math orientation
• Ability to work in, and be an integral part of, a team environment
• A strong working knowledge of Microsoft Excel, Word, and Outlook
• Self-starter with excellent organizational skills in planning and organizing to handle multiple tasks concurrently
• High level of attention to detail and knowledge of the customer's specification requirements as well as a thorough understanding of the end use of the product and the manufacturing processes used to make the product

Benefits

• Healthcare (medical, prescription drugs, dental and vision)
• 401k retirement plan with company match
• Paid time off
• Employer paid life insurance
• Employer paid short-term and long-term disability including maternity leave
• Work Life Support
• Tuition Reimbursement up to $5,250 per year
• Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more