Administrator, Project

Role Overview

• Perform general clerical duties such as photocopying, daily documentation, filing, mailing, and typing.
• Prepare, organize and store information in paper and digital form.
• Formulate MS PowerPoint presentations, packages, binding, and handout packages.
• Suggest and implement improved work methods and systems relating to administrative tasks.
• Provide administrative and clerical support to office staff with speed and accuracy.
• Performs administrative duties for the construction team ensuring all documentation is accurate & reported daily or weekly as required.
• Organize team meetings, lunches, and incentive programs as required.
• Assist with client meetings and briefing documents.
• Administers office safety supplies, and stationary.
• Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.

Requirements

• Minimum 2 years’ experience as project administrator within the construction industry.
• Superior written and verbal communication skills (preparation and proofreading of documents).
• Must be able to show discretion with confidential and/or personal material.
• Ability to work well under pressure and meet deadlines with poise and confidence.
• Capability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, email correspondence, etc.).
• Skillfulness to work independently as well as a member of a team.
• Professional interaction with all levels of staff within the organization from front line to senior executive.
• Always exhibit a polite and professional manner.
• Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).

Benefits

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs , and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction . With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.