Proactively triage inbox and communications, drafting and sending messages in the executive’s voice as appropriate.
Prepare executive for meetings by ensuring access to relevant meeting materials including purpose, agenda, pre-reads. Assist with relevant follow-up tasks.
Enforce scheduling hierarchy, protect personal and professional commitments, and preserve daily focus time.
Prepare daily agendas, decision packets as needed, room and technology setups, and executive readiness materials.
Own the Rhythm of Business (ROB), including weekly staff meetings, 1:1s, skip‑levels, quarterly Town Halls, and PD/Ops/LPM.
Draft, review, and finalize agendas and pre‑reads; document decisions, track action items, and ensure timely follow‑through.
Insert prep time and transition buffers between meetings; manage travel buffers and schedule feasibility.
Coordinate space planning and all meeting logistics.
Plan and monitor domestic and international travel, proactively counter measuring disruptions or delays.
Ensure compliance with Fortive Global Travel and Expense policies, including visa coordination and approvals.
Approve expense reports for direct reports within policy.

Minimum of 3 years of experience supporting Senior Executives in a complex, fast‑paced environment.
Advanced proficiency in Outlook, Teams, SharePoint, Word, Excel, and PowerPoint; Concur required; Power BI preferred.
Strong judgment, discretion, and the ability to operate effectively with incomplete information.
High level of AI fluency for drafting, synthesis, and summarization.

Executive Assistant

Key skills