Judicial Services Coordinator 1 – County Civil Case Manager

Role Overview

• Screens civil cases for compliance with civil and local rules and administrative orders to assure completeness and readiness for hearing.
• Provides assistance with case management of judicial caseloads, maintains a database for open cases needing attention, and enters documents in the automated case management system.
• Reviews court files where issues arise and prepares files for final hearing.
• Schedules hearings, prepares notices of hearings and maintains court calendars; attends and monitors court hearings as needed.
• Monitors case processing reports to ensure case events comply with statutory/local practice timelines.
• Evaluates the status of case related matters, performs required actions to move the case forward and consults with the Judge to facilitate case progression.
• Provides case status information to the court either at hearings or through periodic reports.
• Performs clerical tasks such as preparing orders, documents and forms or creating and maintaining records systems for efficient case management.
• Prepares technical and statistical review of evaluation reports.
• Attends, participates, and contributes in committee and management meetings.
• Performs related administrative functions and other duties as needed.

Requirements

• Bachelor’s degree from an accredited four-year college or university with course work in business, court or public administration, criminal justice, psychology, sociology, pre-law or related fields required.
• Three (3) years of related professional experience.
• Experience in the court of assignment preferred.
• Master’s degree may substitute for one year of required experience.
• Juris Doctor degree may substitute for two-years of required experience.
• Paralegal Certificate preferred.
• Knowledge of legal terminology and legal format.
• Thorough knowledge of legal secretarial practices and procedures.
• Ability to communicate and express ideas clearly and concisely, orally and in writing.
• Ability to prepare monthly and quarterly reports.
• Ability to organize work, establish priorities, and meet deadlines.
• Ability to establish and maintain effective working relationships with the judiciary, supervisors, peers, and subordinates.
• Knowledge of court policy and procedures.
• Knowledge of case management techniques.
• Ability to maintain accurate case documentation.
• Ability to make routine decisions in accordance with established policies and procedures.
• Ability to operate a personal computer and laptop.
• Ability to use Microsoft Office Suite programs, such as Word, Outlook, Excel, Teams, as well as court information systems.
• Ability to use Zoom and other remote communication platforms as needed.
• Ability to use independent judgment and discretion concerning confidential information.
• Ability to analyze data and case information.
• Ability to identify problems and make recommendations for improvements.
• Ability to establish work priorities and meet deadlines.
• Excellent customer service skills.