Executive Assistant

Role Overview

• Provides high‑impact, proactive administrative and operational support to the Chief Marketing Officer (CMO) and two Senior Vice Presidents (SVPs) within the Marketing organization.
• Manages highly complex and dynamic calendars for the CMO and two Marketing SVPs, balancing strategic priorities, internal leadership commitments, and external engagements.
• Proactively resolves scheduling conflicts and prioritizes time‑sensitive matters across multiple senior leaders.
• Acts as a gatekeeper for executive time, ensuring efficient information flow and decision‑making.
• Coordinates leadership meetings, offsites, and executive forums, including agenda creation, briefing materials, and follow‑up actions.
• Prepares, edits, and proofreads presentations, reports, and correspondence with a high level of accuracy and executive polish.
• Captures key decisions and actions from meetings and ensures timely tracking and completion across stakeholders.
• Arranges complex domestic and international travel for the CMO and SVPs, including itineraries, accommodations, and expense coordination.
• Provides contingency planning to ensure seamless execution of logistics.
• Serves as a key point of contact between the Marketing leadership team and senior executives, internal partners, and external stakeholders.
• Builds strong relationships across Marketing, Corporate, and cross‑functional teams to support alignment and execution of priorities.
• Supports operational needs such as document management, tracking deliverables, maintaining leadership dashboards, and managing confidential information.

Requirements

• Bachelor’s degree in Marketing, Communications, Business Administration or related field, required, or additional relevant experience in lieu of education, required.
• 3+ years proven experience as an Executive Assistant supporting senior executives (C‑suite and/or SVP level), ideally within a global or matrixed organization, required.
• Demonstrated ability to support multiple executives simultaneously in a fast‑paced environment.
• Exceptional organizational, time‑management, and prioritization skills with strong attention to detail.
• Excellent written and verbal communication skills, with confidence engaging at executive level.
• Advanced proficiency in Microsoft Office tools (Outlook, PowerPoint, Word, Excel).
• Expertise in AI a plus.
• High level of discretion when handling confidential and sensitive information.
• Experience supporting Marketing, Commercial, or Growth‑focused leadership teams.
• Comfort working across time zones and coordinating with international stakeholders.
• Strong problem‑solving mindset with the ability to anticipate needs and think several steps ahead.
• Adaptable, calm, and resilient approach in an evolving and high‑change environment.

Benefits

• Flexible working model with three days per week based out of the Jacksonville headquarters office