Provides high‑impact, proactive administrative and operational support to the Chief Marketing Officer (CMO) and two Senior Vice Presidents (SVPs) within the Marketing organization.
Manages highly complex and dynamic calendars for the CMO and two Marketing SVPs, balancing strategic priorities, internal leadership commitments, and external engagements.
Proactively resolves scheduling conflicts and prioritizes time‑sensitive matters across multiple senior leaders.
Acts as a gatekeeper for executive time, ensuring efficient information flow and decision‑making.
Coordinates leadership meetings, offsites, and executive forums, including agenda creation, briefing materials, and follow‑up actions.
Prepares, edits, and proofreads presentations, reports, and correspondence with a high level of accuracy and executive polish.
Captures key decisions and actions from meetings and ensures timely tracking and completion across stakeholders.
Arranges complex domestic and international travel for the CMO and SVPs, including itineraries, accommodations, and expense coordination.
Provides contingency planning to ensure seamless execution of logistics.
Serves as a key point of contact between the Marketing leadership team and senior executives, internal partners, and external stakeholders.
Builds strong relationships across Marketing, Corporate, and cross‑functional teams to support alignment and execution of priorities.
Supports operational needs such as document management, tracking deliverables, maintaining leadership dashboards, and managing confidential information.
Requirements
Bachelor’s degree in Marketing, Communications, Business Administration or related field, required, or additional relevant experience in lieu of education, required.
3+ years proven experience as an Executive Assistant supporting senior executives (C‑suite and/or SVP level), ideally within a global or matrixed organization, required.
Demonstrated ability to support multiple executives simultaneously in a fast‑paced environment.
Exceptional organizational, time‑management, and prioritization skills with strong attention to detail.
Excellent written and verbal communication skills, with confidence engaging at executive level.
Advanced proficiency in Microsoft Office tools (Outlook, PowerPoint, Word, Excel).
Expertise in AI a plus.
High level of discretion when handling confidential and sensitive information.
Experience supporting Marketing, Commercial, or Growth‑focused leadership teams.
Comfort working across time zones and coordinating with international stakeholders.
Strong problem‑solving mindset with the ability to anticipate needs and think several steps ahead.
Adaptable, calm, and resilient approach in an evolving and high‑change environment.
Benefits
Flexible working model with three days per week based out of the Jacksonville headquarters office