Assistant Project Manager II

Role Overview

• Align with the Project Manager(s) in planning, scoping, and organizing project activities from initiation through closeout, ensuring alignment with contractual requirements, project objectives, and internal delivery standards.
• Develop, maintain, and actively manage detailed project schedules; monitor progress against milestones, identify risks or deviations early, and proactively escalate issues that may impact scope, schedule, quality, or client expectations.
• Align internal technical resources, including Project Engineers and Subject Matter Experts, to ensure deliverables are completed on time, meet required quality standards, and comply with established procedures and technical guidelines.
• Facilitate effective communication among engineers, subcontractors, vendors, and clients by preparing meeting agendas, documenting discussions and action items, and ensuring timely follow-through and resolution.
• Direct the preparation, review, and delivery of project deliverables, including (but not limited to) engineering reports, drawings, technical memoranda, commissioning documentation, and submittals.
• Monitor project budgets and burn rates; identify variances from plan, align financial forecasting, and communicate potential impacts to the Project Manager and leadership as appropriate.
• Maintain accurate, complete, and well-organized project documentation, including correspondence, schedules, logs, and quality assurance records, in accordance with company policies and audit requirements.
• Oversee subcontractors, manage RFI responses, and engage with the internal and external project teams, to ensure timely responses and alignment with project scope and schedule.
• Prepare and distribute regular project status reports, client updates, and internal progress summaries, providing clear visibility into project performance, risks, and upcoming milestones.
• Promote adherence to company processes, quality standards, and safety protocols, and ensure project activities are executed in compliance with internal policies and applicable regulations.
• Drive to continuous improvement initiatives by identifying opportunities to streamline project execution workflows, improve coordination practices, and enhance overall delivery efficiency.

Requirements

• One (1) to three (3) years of experience supporting technical, engineering, consulting, or construction-related projects, with demonstrated exposure to project coordination, scheduling, or delivery support activities.
• Strong organizational, planning, and time management skills, with the ability to manage multiple concurrent tasks and priorities in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally in both technical and client-facing contexts, including documentation, status reporting, and meeting facilitation.
• Proficiency in project management and scheduling tools (e.g., Microsoft Project, Smartsheet, or equivalent), as well as standard productivity software including Microsoft Office applications.
• Ability to read, interpret, and apply technical drawings, specifications, and project documentation, with sufficient understanding to support coordination, compliance tracking, and quality control activities.
• Demonstrated ability to operate proactively, exercise sound judgment, and appropriately escalate risks, ambiguities, or performance concerns when expectations are unclear or obstacles arise.