Own end-to-end interview scheduling for technical roles (Software Engineers, Engineering Managers, and similar), managing complex, multi-panel loops across time zones.
Partner with recruiters and hiring managers to coordinate onsite, virtual, and panel interviews with precision and speed.
Manage candidate communications throughout the process, ensuring an exceptional candidate experience at every touchpoint.
Maintain accurate records in our ATS (Applicant Tracking System) and keep pipelines organized and up to date.
Identify friction points in our recruiting workflows and proactively propose and implement improvements.
Build and refine scalable coordination playbooks, templates, and SOPs that can grow with the team.
Track and report on coordination metrics (scheduling turnaround times, candidate NPS, etc.) and use data to drive improvements.
Collaborate cross-functionally with HR, IT, and facilities to ensure seamless onsite interview logistics.
Support the rollout of new recruiting tools and integrations that enhance team efficiency.
Act as a trusted partner to recruiters, ensuring they can focus on sourcing and relationship-building while you own the operational details.
Build strong relationships with hiring managers, particularly within Engineering, to deeply understand their team needs and interview preferences.
Serve as the primary point of contact for candidates during the scheduling and interview process, representing our brand with warmth and professionalism.

5+ years of recruiting coordination experience, ideally at a high-growth startup or tech company that scaled rapidly.
Hands-on experience coordinating interviews for technical roles — you understand what a SWE interview loop looks like and how to schedule one efficiently.
Demonstrated ability to manage high-volume scheduling without sacrificing quality or candidate experience.
Proficiency with ATS platforms (Greenhouse, Lever, Workday, or similar) and scheduling tools (GoodTime, Calendly, or similar).
Strong written and verbal communication skills — you write clearly, follow up proactively, and know how to handle competing priorities with grace.
A genuine interest in operational excellence — you're not just executing processes, you're always thinking about how to make them better.
Experience building or overhauling coordination workflows from the ground up.
Familiarity with recruiting metrics and reporting dashboards.
Exposure to technical recruiting for roles like Software Engineers, ML Engineers, or Infrastructure Engineers.
Experience supporting a Talent Operations or Recruiting Programs function.

Recruiting Coordinator

Key skills