Operations Manager

Role Overview

• Manage RC’s internal operating rhythm, including weekly team meetings, monthly check-ins, and cross-project coordination
• Manage organizational scheduling across the CEO
• Maintain a clean and functional operational system for tracking priorities, deadlines, and deliverables across the organization
• Organize and maintain RC’s file system, shared drive, templates, and operational documents
• Ensure internal clarity across who is doing what, by when, and what decisions are needed from leadership
• Support high-level coordination across RC’s three core initiatives by tracking workplans, deliverables, and upcoming milestones
• Liaise regularly with the Farm Manager, Housing Sprint Lead(s), and Future of Blue leadership to ensure alignment with CEO priorities
• Develop simple systems to track project progress, upcoming needs, and operational bottlenecks
• Ensure project-related meetings have agendas, clear next steps, and follow-up notes
• Work side-by-side with the CEO to manage daily operations and prioritize key tasks
• Coordinate the CEO’s calendar, including internal meetings, external stakeholder calls, partner engagement, funder meetings, and events
• Prepare meeting agendas, briefing notes, and background context for priority calls
• Capture action items and ensure follow-up occurs after key meetings
• Serve as the operational point-person for RC’s contractor team
• Coordinate weekly contractor check-ins and monthly coordination meetings
• Track contractor scopes of work, deliverables, deadlines, and invoices
• Create visibility across contractors so workstreams align and communication flows smoothly
• Support RC's stakeholder engagement per the direction of the CEO by coordinating outreach, scheduling meetings, and tracking relationship touchpoints
• Help manage communications and logistics for communications activities
• Support planning and execution of convenings, forums, workshops, site visits, and public-facing events
• Draft and send follow-up emails, meeting confirmations, and basic stakeholder communications on behalf of RC leadership
• Maintain and update RC’s CRM/contact database
• Track relationship touchpoints, meeting notes, follow-ups, and next steps
• Support fundraising logistics such as scheduling donor calls, organizing briefing materials, managing event invites, and tracking funder deliverables
• Serve as the primary liaison with Multiplier (fiscal sponsor) for operational coordination
• Track invoices, contractor payments, reimbursements, and monthly expense reconciliation

Requirements

• 3+ years experience in operations, program management, executive support, or project coordination (nonprofit, social enterprise, government, consulting, or entrepreneurial setting)
• Proven ability to build systems from scratch and improve existing workflows
• Strong project management skills: ability to track tasks, timelines, and deliverables across multiple workstreams
• Excellent written and verbal communication skills
• Strong organizational instincts, attention to detail, and follow-through
• Comfort managing scheduling and logistics across multiple stakeholders
• Ability to lead with professionalism, warmth, and clarity in a relationship-based organization
• Ability to work independently, anticipate needs, and solve problems proactively.

Benefits

• excellent medical and dental benefits
• retirement savings
• generous vacation and sick leave policy