Recruiting Coordinator – Fixed Term

Role Overview

• Serve as primary owner of interview coordination across multiple recruiters and requisitions
• Coordinate complex interview scheduling across time zones and stakeholder calendars
• Manage interviewer availability and scheduling conflicts proactively
• Arrange virtual and onsite interviews, including room coordination and logistics
• Coordinate candidate travel and accommodations when required
• Prepare interview confirmations, agendas, and candidate communications
• Monitor scheduling timelines to maintain time-to-schedule goals/ SLAs
• Troubleshoot day-of interview changes and last-minute adjustments
• Deliver a high-quality candidate and hiring manager experience throughout the hiring process
• Act as a primary point of contact for candidates during interview stages
• Provide timely communication, updates, and logistical support
• Partner closely with recruiters and hiring managers to ensure process clarity
• Support interviewer readiness and alignment on interview expectations
• Maintain professionalism and confidentiality in all candidate interactions
• Help reinforce an inclusive, equitable, and positive candidate experience
• Maintain accurate and reliable scheduling data to support reporting and hiring operations
• Manage candidate workflows and interview stages within the ATS
• Ensure requisition details, interview stages, and candidate statuses are accurate
• Post jobs to career sites and job boards within defined timelines
• Audit requisitions and candidate records for completeness and accuracy
• Partner with recruiters to maintain consistent ATS usage standards
• Support operational efficiency and recruiting workflow execution
• Manage inbound inquiries to recruiting inboxes (e.g., careers@ email)
• Assist with offer preparation coordination and onboarding handoffs
• Support recruiting projects and operational initiatives
• Contribute to continuous improvement of recruiting operations
• Identify scheduling bottlenecks or process inefficiencies
• Recommend workflow improvements to recruiting leadership & People Process Design leader
• Support implementation of recruiting best practices and standards
• Help scale processes as hiring volume grows

Requirements

• 1+ year of recruiting coordination, HR administration, or recruiting operations experience
• Experience working within an Applicant Tracking System (ATS) required
• Greenhouse ATS experience strongly preferred
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities simultaneously
• High attention to detail and commitment to data accuracy
• Strong customer-service mindset and candidate-first approach
• Ability to handle confidential information with discretion
• Proactive problem-solving and anticipation of scheduling challenges
• Experience supporting multiple recruiters simultaneously
• Comfort working across time zones and global teams
• Strong collaboration and stakeholder management skills

Benefits

• Medical, dental, and vision coverage
• Life insurance, disability, and 401(k) employer match
• Free snacks and drinks in-office
• Generous paid holidays and leave policies, including unlimited PTO
• Additional time off benefits include: volunteer days, parental leave, and a company-wide winter break