Manage the President & CEO’s calendar and schedule, ensuring time is aligned with the CEO’s priorities.
Oversee and prioritize the CEO’s email inbox, flagging important messages, drafting responses, and ensuring timely follow-up.
Collaborate with CEO to arrange travel, including flights, accommodations, itineraries, and logistics.
Serve as an “air traffic controller” for internal teams and external partners seeking face time with the CEO—helping to balance priorities and manage expectations.
Coordinate meeting briefs, notes, and follow-ups to ensure the CEO is fully equipped for conversations with staff, donors, partners, and other stakeholders.
Support other administrative and strategic tasks as needed to maximize the CEO’s efficiency and effectiveness.

Strong organizational and project management skills, with proven ability to manage complex schedules.
Excellent written and verbal communication skills, with the ability to prioritize and synthesize information quickly.
High level of professionalism, discretion, and judgment in handling sensitive and confidential matters.
Comfort with technology and remote tools (e.g., Outlook, Teams, Zoom, Salesforce, or similar CRM).
10-20 hours per week with availability Monday-Friday.
Must be able to accommodate a variety of US time zones depending on the travel schedule of the CEO.
Travel required 1-2x per year.

Executive Assistant

Key skills