Virtual Assistant

Role Overview

• Organize and maintain written and digital records, including data entry and document management.
• Coordinate and manage calendars, schedules, and appointments across different time zones.
• Draft, proofread, and manage correspondence, reports, and presentations.
• Conduct research, collect data, and provide information to support decision-making.
• Prepare and maintain meeting agendas, minutes, and follow-ups.
• Assist in the coordination of meetings, conferences, and business development initiatives.
• Perform ad-hoc administrative duties as needed to support various business units.
• Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications.
• Provide administrative support to the recruiting team, including managing the ATS, sourcing, LinkedIn outreach, email outreach, appointment setting, and interviewing candidates.
• Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
• Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts.
• Utilize tools like Excel to organize data, create charts, and generate reports.

Requirements

• 1-3 years of experience in an administrative, virtual assistant, recruiting, OR bookkeeping role. (Preferred but not Required)
• Proficiency in QuickBooks, Microsoft Office 365/Google Workspace.
• Familiarity with CRM platforms, Slack, ATS and Zoom.
• Excellent command of English, both written and verbal.
• Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
• Independent problem solver with innovative solutions.
• Strong work ethic, attention to detail, and the ability to work independently.
• Flexible to work across different time zones and able to adjust to evolving business needs.