Office Manager

Role Overview

• Oversee all office support positions.
• Coaching and mentoring to help them grow in their role.
• Coordinating and sharing in duties of the office to work as a Team
• Act as the point of contact for facilitating essential internal communications
• Monthly Birthday/Anniversary Calendars
• Overall Office Communication; Fire Drills, special events, general office notices
• Invoice Workflow: Code invoices for office-related services
• Oversee and coordinate vendor maintenance for office equipment (i.e. Beverage machine, coffee machine, printers, etc.)
• Facilitate Office safety documents and information. (emergency plans/supplies)
• Create and analyze financial reports. Ie office overall budget, budget tracking, etc.
• Support of the purchasing card program within this Business Unit.
• Support in coordination for on-site Interviews: reserving conference rooms, meals, leading candidates to correct spaces, etc.
• Supporting Onboarding Coordination/New Hire Orientations
• Ensure tech & supplies are ordered and available in advance of the candidate's start date (Laptops, Cell Phones, Business Cards, Etc.)
• Schedule conference rooms, catering, and speakers for monthly onboarding dates
• Manage monthly onboarding experience with the support of the Talent Partner
• Resolve or escalate calendar conflicts as needed
• Manage the successful execution of all office events, including Town Halls, wine bars, holiday parties, family picnics, subcontractor and vendor events, etc.
• Coordinate with facilities, caterers and vendors
• Decorate and order supplies
• DPR internal celebrations (wine bars, happy hours, Ping Pong, Corn Hole etc.)

Requirements

• 5+ years of successful experience as an Office Coordinator/ Manager/Administrator
• Strong verbal and written communication and people skills.
• Comfortable working independently and collaborating closely with a Team
• Ability to effectively work with senior level individuals throughout the firm
• Anticipate possible issues before they arise, and effectively problem solve in advance using creative thinking and collaborative problem solving.
• Ability to identify and resolve complex issues.
• Knowledge of Bluebeam and CMiC a plus.
• Proficient with Microsoft Office (OneDrive, Outlook, Word, Excel, PowerPoint, Teams, etc.)

Benefits

• Employee holiday gift distribution
• Support community initiatives/charitable work coordination
• Health insurance
• Professional development