Provide coordination and execution support for internal and external events, including company meetings, virtual webinars/workshops, client workshops, and community events
Support events across Fe league (an affiliated women’s organization) and livingHR, including:
Vendor communication and coordination
Executing event Run of Shows
Onsite event support before, during, and after events
Assist with event logistics, materials preparation, and on-site needs
Occasional travel to support livingHR and Fe league events, as needed
Provide administrative support and research support to Executive Team, including calendaring, project management, research assignments, etc.
Support office operations at the Tampa office, including office supply management, mail and banking responsibilities.
Conduct errands as needed to support business operations and team needs
Prepare meeting materials, agendas, and take detailed meeting notes to ensure smooth execution
Provide general administrative support to Fe league including coordination, membership communications and follow-up tasks
Manage employee and client gifting programs, including sourcing, coordination, and delivery
Support special projects and initiatives that contribute to team engagement and community building

Ability to work approximately 20 hours per week
Ability to work in office 2-3x per week at the livingHR Tampa office (Hyde Park)
Digitally fluent, AI embracer, and expert at Microsoft 365
Strong organizational skills and attention to detail
Comfortable managing multiple tasks and priorities simultaneously
Takes a proactive, anticipatory approach to supporting events, office operations, and executive team’s needs.
Excellent verbal + written communication skills with internal stakeholders and external vendors
Willingness to support events during evenings or occasional travel, as needed
Prior experience in event coordination, office support, or administrative roles required

Events & Admin Coordinator – Temporary

Key skills