Junior Proposal Manager

Role Overview

• Support the preparation, writing, editing, and submission of RFP responses, RFIs, and proposals under the direction of Product Marketing.
• Draft clear, persuasive, and compliant content aligned with customer requirements, Product Marketing messaging, and sales strategy.
• Prepare first drafts for defined proposal sections such as company overview, product descriptions, implementation, customer support, and security responses.
• Gather required RFP inputs from Sales, Product, Marketing, Legal, Finance, Professional Services, and Customer Success.
• Track and manage critical RFP milestones, including Q&A deadlines, amendment releases, and final submission timelines.
• Track amendment acknowledgments and ensure all updates are reflected accurately in final submissions.
• Review proposal content for accuracy, clarity, consistency, and adherence to brand voice.
• Support proposal compliance checks to ensure all required forms, attachments, certifications, and signatures are included before submission.
• Maintain, organize, and continuously improve RFP content libraries, templates, and standardized responses to increase efficiency, consistency, and scalability.
• Draft and maintain reusable response content for common RFP sections to reduce turnaround time and improve quality.
• Partner closely with the Product Marketing team to stay informed on product messaging, value propositions, technical descriptions, competitive positioning, and product updates.
• Ensure proposal content remains current, accurate, and aligned with approved product and brand messaging.
• Manage shared proposal resources using version control and collaboration best practices.
• Work directly with Sales to understand customer needs, proposal objectives, and deal context.
• Support proposal strategy by tailoring messaging to customer priorities, buyer personas, use cases, and competitive landscape.
• Apply Product Marketing guidance to ensure proposals clearly articulate product value, differentiation, and outcomes.
• Track RFP submissions and outcomes to support basic reporting and performance insights.
• Identify opportunities to improve proposal workflows, templates, and content reuse.
• Contribute to maintaining consistency, quality, and accuracy across all proposal materials.

Requirements

• 1–3 years of experience in one or more of the following areas:
• RFP writing, proposal coordination, or related business writing
• Product marketing, technical writing, or content development
• B2B marketing, sales enablement, communications, or similar roles
• Strong writing and editing skills with attention to detail and tone
• Experience managing multiple deadlines in a fast-paced environment
• Proven ability to synthesize technical and product information into clear, customer-focused messaging
• Strong organizational and time-management skills
• Comfortable working cross-functionally with Sales, Product, Marketing, and other teams
• Proficiency in Microsoft Word, Adobe Acrobat, and collaborative content tools.

Benefits

• Remote-first philosophy
• Flexible paid time off
• Paid parental leave
• 11 Paid holidays per year
• Workplace flexibility
• Affordable health coverage (medical, dental, vision), paid 100% for employee only medical
• 401(k) employer contribution to help you plan for the future
• Company paid life insurance, STD, and LTD
• Pet insurance