Process biweekly payroll accurately and on time for W2 employees (hourly and salaried) and 1099 consultants.
Maintain state and local payroll tax registrations, ensuring compliance for multi-state operations.
Ensure proper withholding, deductions, and garnishments in accordance with federal, state, and local regulations.
Maintain accurate payroll records and documentation.
Respond to employee payroll questions and troubleshoot discrepancies.
Support year-end payroll activities, including reconciliation and preparation of year-end reporting.
Prepare and maintain payroll standard operating procedures and policies.
Manage 1099 contractor invoicing: create and update invoice templates annually and as needed, distribute to managers, troubleshoot issues, and verify pay rate accuracy through regular check-ins.
Assist with recruiting and onboarding processes, including processing offers, submitting background checks, managing new hire paperwork, benefits enrollment, and offboarding procedures.
Facilitate new hire transitions by maintaining reporting and models, coordinating pre-onboarding, ensuring both managers and new hires feel supported throughout the onboarding journey.
Support benefits administration, including open enrollment, employee eligibility, and vendor communications.
Maintain HRIS and employee records, ensuring accuracy and confidentiality, including processing transitions, updating contracts and reporting structures
Assist with general HR projects, such as policy updates, employee communications, and compliance audits.
Provide support for employee inquiries related to payroll, benefits, and HR policies.
Assist with HR reporting and metrics as needed.
Process invoices and support ad hoc accounting or HR projects.
Collaborate with other members of the Finance and People teams to ensure smooth operational workflows.
Support organizational compliance with HR and payroll regulations.
Requirements
Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, Business, or related field (or equivalent payroll/HR experience).
2–4 years of experience in payroll and/or HR administration.
Familiarity with multi-state payroll and tax requirements (Pennsylvania experience a plus).
Working knowledge of payroll and HR laws/regulations (wage and hour rules, garnishments, PTO, benefits compliance, etc.).
Experience with payroll and HR systems (ADP, Gusto, Rippling, or similar).
Proficiency in Google Suite (Sheets, Docs, Gmail).