Payroll and HR Administrator

Role Overview

• Process biweekly payroll accurately and on time for W2 employees (hourly and salaried) and 1099 consultants.
• Maintain state and local payroll tax registrations, ensuring compliance for multi-state operations.
• Ensure proper withholding, deductions, and garnishments in accordance with federal, state, and local regulations.
• Maintain accurate payroll records and documentation.
• Respond to employee payroll questions and troubleshoot discrepancies.
• Support year-end payroll activities, including reconciliation and preparation of year-end reporting.
• Prepare and maintain payroll standard operating procedures and policies.
• Manage 1099 contractor invoicing: create and update invoice templates annually and as needed, distribute to managers, troubleshoot issues, and verify pay rate accuracy through regular check-ins.
• Assist with recruiting and onboarding processes, including processing offers, submitting background checks, managing new hire paperwork, benefits enrollment, and offboarding procedures.
• Facilitate new hire transitions by maintaining reporting and models, coordinating pre-onboarding, ensuring both managers and new hires feel supported throughout the onboarding journey.
• Support benefits administration, including open enrollment, employee eligibility, and vendor communications.
• Maintain HRIS and employee records, ensuring accuracy and confidentiality, including processing transitions, updating contracts and reporting structures
• Assist with general HR projects, such as policy updates, employee communications, and compliance audits.
• Provide support for employee inquiries related to payroll, benefits, and HR policies.
• Assist with HR reporting and metrics as needed.
• Process invoices and support ad hoc accounting or HR projects.
• Collaborate with other members of the Finance and People teams to ensure smooth operational workflows.
• Support organizational compliance with HR and payroll regulations.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, Business, or related field (or equivalent payroll/HR experience).
• 2–4 years of experience in payroll and/or HR administration.
• Familiarity with multi-state payroll and tax requirements (Pennsylvania experience a plus).
• Working knowledge of payroll and HR laws/regulations (wage and hour rules, garnishments, PTO, benefits compliance, etc.).
• Experience with payroll and HR systems (ADP, Gusto, Rippling, or similar).
• Proficiency in Google Suite (Sheets, Docs, Gmail).

Benefits

• Health insurance
• Professional development opportunities