Payroll Administrator

Role Overview

• Support the preparation, processing, and review of biweekly, multi-state payroll
• Enter, review, and validate payroll data including new hires, terminations, pay changes, deductions, and adjustments
• Review and ensure accuracy of time and labor data prior to payroll processing
• Assist with off-cycle payrolls, bonuses, and special payroll runs as needed
• Respond to employee payroll inquiries with accuracy, professionalism, and discretion
• Assist with payroll tax filings, including quarterly and annual returns
• Support preparation and reconciliation of Form 941, state withholding filings, and related tax reports
• Assist with payroll tax reconciliations and coordinate with payroll vendors and taxing agencies
• Support resolution of payroll tax notices and inquiries
• Maintain compliance with federal, state, and local payroll laws and regulations
• Maintain payroll and employee data within the HRIS system (Paylocity)
• Support payroll system updates, enhancements, testing, and upgrades
• Assist with troubleshooting payroll and HRIS system issues
• Ensure data accuracy and consistency across payroll, timekeeping, benefits, and HRIS modules
• Help maintain system documentation, workflows, and process guides
• Assist with payroll audits, including internal, external, and tax audits
• Support periodic audits of payroll taxes, deductions, overtime, and paid time off balances
• Prepare payroll reports and reconciliations for HR, Finance, and Accounting
• Assist with year-end processes, including W-2 preparation and reconciliation
• Identify opportunities to improve payroll processes, accuracy, and efficiency
• Collaborate with HR and Finance to ensure proper flow of employee and payroll data
• Support documentation of payroll procedures and internal controls

Requirements

• Associate’s degree in accounting, Finance, Business, or related field preferred (or equivalent experience)
• 2–5 years of hands-on payroll experience in a multi-state environment
• Experience with payroll tax filings, including Form 941
• Experience supporting payroll audits and tax reconciliations
• Prior experience with Paylocity is strongly preferred
• Working knowledge of federal, state, and local payroll regulations
• Experience with HRIS and payroll systems, including time and attendance
• Strong attention to detail and commitment to accuracy
• Proficiency in Microsoft Excel and payroll reporting
• Ability to maintain confidentiality and handle sensitive information
• Strong organizational and time management skills
• Effective written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Collaborative mindset with strong customer service orientation.

Benefits

• Competitive Wages
• 401(k) with a Match
• Referral Bonus
• Paid Time Off
• Great Company Culture
• Annual Merit Based Increases
• Paid Parental Leave Options
• Affordable Medical, Dental, & Vision Insurance Plans
• Company Paid Disability & Basic Life Insurance
• HSA & FSA (including dependent care) Options
• Education Assistance Program