Marketing Admin Assistant

Role Overview

• Provide operational, administrative, and marketing support to the Product Marketing team.
• Ensure smooth execution of marketing activities, accurate reporting, organized asset management, and efficient coordination across teams
• Serve as backup for the marketing blog program, including scheduling, content uploads, and coordinating with writers and reviewers.
• Support asset management and file organization for marketing materials (i.e. Widen, Seismic, Claims and Testimonials).
• Assist with marketing and Pardot reporting requests, including data reconciliation.
• Create and send out Practical Guidance newsletters and publish web versions of Practical Guidance journals.
• Create and update SalesPro content and convert HTML email communications.
• Provide logistical and administrative support for product marketing team activities, meetings, etc.
• Coordinate internal events such as team building sessions and professional development activities.
• Assist with personal expense processing and travel arrangements for senior team members.
• Support special projects and ad-hoc initiatives to ensure smooth team operations.
• Act as back up in processing invoices, purchase orders, and expense reports with accuracy and timeliness.
• Support tracking and reconciliation of budget spending, ensuring proper documentation and approvals.
• Assist in maintaining department budget trackers, flagging variances, and supporting budget reporting
• Support invoice management and Pcard reconciliation
• Maintain shared tools and records, ensuring information is organized and up to date

Requirements

• Bachelor's Degree holder
• 1
• 2 years of working experience in the related field
• Good verbal and written communication skills
• Strong stakeholder management skills
• Detail oriented and willing to support US Marketing operations on graveyard shift PH time.
• Knowledge of Customer Relationship Management tools (Oracle Fusion, Invoice look-up, Citibank site, SalesPro, Widen, MDC, Smart Sheet, GCRM, and Community) are a plus
• Marketing background is a plus

Tech Stack

• Oracle

Benefits

• We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.