Producer – Live Events

Role Overview

• The Producer oversees project logistics, documentation, staffing, and on-site client experience for high-profile events across the Northeast region.
• Support Account Executives with creative direction, budget management, client communication, and overall project coordination to deliver seamless, high-quality results.
• Partner with assigned Project Managers on individual events to provide full-service leadership and project ownership.
• Lead all on-site run crew during the execution of events, providing clear direction and quality assurance to meet client expectations with a calm and solutions-oriented approach.
• Work directly with Account Executives to determine client objectives, constraints, success criteria, and decision-making processes while establishing Ansera as a trusted, strategic partner.
• Oversee a detailed project timeline and monitor progress throughout pre-production to ensure timely production deliverables from all team members.
• Offer technical oversight and support for AEs and Production staff on projects to ensure event success.
• Serve as the primary point of contact for clients, effectively translating their goals and objectives into actionable plans.
• Manage client expectations, provide regular updates, and ensure a high level of service and satisfaction.
• Manage and reconcile project budgets established by the Account Executive, ensuring profitability and cost-efficiency.
• Oversee all logistical elements, including but not limited to event worksheets, production schedules, run-of-show documents, event assets and inventory, staffing requirements, venue parameters, and ensuring compliance with safety and legal requirements.
• Perform quality checks on event rental and labor orders to ensure that events are equipped with full and working systems and mitigate equipment shortages in collaboration with the Operations team.
• Conduct post-event debriefs, work with Account Executives to reconcile budgets, and compile comprehensive reports detailing project successes, challenges, and key learnings for future projects.
• Maintain all necessary records and documentation related to projects and staff & freelance labor.
• Other duties as assigned by the Executive Producer.

Requirements

• Experience managing live events, with the ability to manage multiple projects simultaneously under tight deadlines.
• Excellent customer-service skills and client management.
• Excellent written and verbal communication and organizational skills.
• Experience in developing, managing, and reconciling budgets of varying sizes.
• Meticulous organizational skills with a keen eye for detail to ensure all aspects of a project are executed flawlessly.
• Strong critical thinking and problem-solving skills, with a proactive and resourceful approach to navigating unexpected challenges.
• Experience managing crews of various sizes to maximize potential and efficiency.
• Ability to effectively manage stressful situations and act as a calming presence under pressure.
• Knowledge of live-event technical systems.
• Experience working in a Microsoft environment (Excel, Word, Outlook, Teams)
• Proficiency in Vectorworks software and industry drafting standards.
• Proven ability to manage time effectively, work independently, and be self-motivated.
• Ability to travel as required for client meetings, site visits, and on-site event execution, including working long hours, weekends, and holidays.