Human Resources Specialist

Role Overview

• The HR Specialist is responsible for supporting the company's human resources functions, including leave of absence processes, benefits administration, payroll, and compliance.
• Onboarding Implement and continuously improve onboarding processes to enhance the new hire experience, ensure compliance, and promote integration into company culture.
• Coordinate start dates and onboarding logistics with candidates and hiring managers.
• Prepare, review, and process all new hire documentation, including I-9s, background checks, transcripts, certifications, and other required paperwork.
• Submit and evaluate background check results, identify discrepancies or red flags, and coordinate follow-up actions with department leadership.
• Conduct new hire orientation as needed.
• Serve as the primary point of contact for employee and management benefits inquiries.
• Process benefit enrollments, life events, terminations, and system updates in HRIS and vendor platforms.
• Track benefit enrollments, audit deductions, reconcile benefit invoices, and resolve payroll or carrier discrepancies.
• Collaborate with benefits vendors to resolve issues and ensure smooth administration.
• Support annual open enrollment in coordination with the People & Culture Generalist, including communications, system updates, and vendor coordination.
• Monitor employee satisfaction with benefits and recommend improvements.
• Ensure compliance with ERISA, ACA, COBRA, HIPAA, and applicable state regulations.
• Manage all leave requests including FMLA, ADA, PDL, workers’ compensation, accommodations, and company-sponsored leave programs.
• Track leave usage and update records in the timekeeping system.
• Maintain accurate and compliant HR records, ensuring data integrity, confidentiality, and audit readiness.
• Generate employee data reports and respond to employment verifications and internal inquiries.
• Manage employee exit processes, including documentation, final pay coordination, benefits communication, and exit data analysis.

Requirements

• Bachelor’s degree and HR certifications preferred
• 2-3 years of progressive experience in Human Resources, with demonstrated expertise in at least two core HR functions
• Experience with Paylocity and/or Employee Navigator a plus
• Proficient knowledge of human resource practices and understanding of federal, state and local employment laws and trends a plus
• Strong written and verbal communication skills; excellent attention to detail and strong planning abilities
• Strong organizational skills and the ability to manage multiple and rapidly changing priorities to meet the needs and expectations of this position
• Self-motivated with a strong work ethic; dedicated to quality, quantity, and timeliness of results
• Able to handle sensitive information with a high degree of confidentiality
• Possess high ethical standards, being an example of professionalism to others
• Demonstrated ability anticipate needs and exercise independent judgment
• Excellent analytical skills, problem resolution skills and general business acumen
• Proficient skills in MS Office software products, including Outlook, Word, Excel, PowerPoint, and MS Project and ability to learn additional software products

Benefits

• Health insurance
• Paid time off
• Wellness programs